Germany is pushing ahead with the digitalisation of its administrative services, with key changes to ID documents and residence permits coming in May. Here’s what you need to know about the latest efforts to move the process online.
Using the word ‘digitalisation’ can understandably raise some eyebrows in Germany: the country is famous for its love affair with fax machines, and efforts to move its analogue processes online can often take years to complete.
In some areas, however, there has been a surprising amount of progress recently: visa applications from abroad were moved online in January, and states like Berlin have been modernising their processes for updating and applying for residence permits.
READ ALSO: How to apply for a residency permit online in Berlin
Things are also moving ahead for the country’s electronic ID card and residence permits. In May, some key changes should make it possible to apply for a new eID in just a single visit to your local immigration office or Bürgeramt.
Whether you’re an EU or German citizen who holds an e-Ausweis (eID card), or a non-EU citizen with an electronic Aufentshaltstitel (residence permit), here’s what to know about the new process.
How much of the application can be done online?
It partly depends on where you live, but in most cases, the first step is to find your nearest local authority and book an appointment online.
If you’re a naturalised German or EU citizen, your local Bürgeramt, or citizens’ office, will be responsible for issuing your new passport or ID card.
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If you’re a non-EU citizen, your residence permit application will be handled by your local Ausländerbehörde, or immigration office.
An easy way to check where you need to go is to use the government’s ‘search and find’ portal online. This tool lets you search for particular admin services by region or postal code so you can find the local authority responsible for you.
In some cases, you may be able to fill in an online application. In others, you can fill in a form beforehand and bring it to your appointment, along with any required evidence and documentation.
Once your application has been approved at an in-person appointment, you’ll need to wait for your new documents to be issued, which can take a number of weeks.
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What’s changing in May?
The biggest change entering into force in May is that you’ll no longer be able to use paper photos when applying for your new ID card.
Over the coming months, immigration and citizens’ offices around the country will be gradually equipped with digital photo terminals, branded the ‘PointID’ system. This means you can get your photo taken on-site for a fee of €6 during your application appointment.
READ ALSO: Germany starts next phase of digitalisation for ID and residence cards
According to the Interior Ministry, around 90 percent of local authorities are set to have a PointID terminal in future.
A woman demonstrates the use of the new digital PointID terminals at a
Bürgeramt in Dessau, Saxony-Anhalt. Photo: picture alliance/dpa | Jan Woitas
There will be a bit of leeway for offices that haven’t yet implemented the changes: until July 31st, authorities will accept paper photos in some circumstances, or allow people who make an honest mistake to use the digital photo machines free of charge.
In addition, people will be able to pay a fee of €15 in order to have their documents delivered to them securely by post. At present, applicants generally have to return to the citizens’ or immigration office to pick up their documents in person.
Can I still get my photograph taken elsewhere?
Absolutely – though paper photos are being phased out, digital photos from other providers are still very much permitted. This includes photos taken at professional photo studios or services provided at drugstores like DM.
Since your passport or residence permit photo is a sensitive document, you won’t just be able to email it to the Bürgeramt or save it on your phone, however.
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Instead, the photo service provider will need to issue you a special matrix code (think QR code) that you can give to your case worker at the immigration office or Bürgeramt. This will allow them to access the photo on a securely encrypted cloud.
According cloud provider Ringfoto, around 3,200 businesses have signed up to the service so far.
What else is new?
The government is currently in the process of making changes to the eID function on electronic ID cards and residence permits.
This function, which is automatically activated in new ID cards, allows you to prove your identity digitally in order to access online government portals, apply for a bank account, or rent a car, for example. It can also allow you to prove your age at vending machines where ID is required, such as cigarette machines.
READ ALSO: What is Germany’s electronic ID card and how do you use it?
Currently, proving your identity via the eID function involves downloading the AusweisApp2 on your smartphone and/or computer and using your phone as a card reader during the verification process.
A German citizen verifies their identity using their e-ID card and smartphone. Photo: picture alliance/dpa/dpa-tmn | Andrea Warnecke
Over the next two years, however, the government is planning to roll out a new mobile wallet that can securely store a digital ID card or residence permit. That will mean residents no longer need to carry a physical card or use an external card reader to prove their identity.
READ ALSO: Germany’s new digital ID app for residents
So far, it sounds like German citizens will be the first to benefit from this transition, but by 2027, the EU has mandated that all EU residents should have access to this kind of digital wallet. This will pave the way for digital travel documentation and advanced border checks in the future.
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